Regular Council Meeting (Committee of Whole)

Monday, April 18, 2016 - 6:30pm

1. CALL TO ORDER

2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

3. ADOPTION OF AGENDA

4. PRESENTATIONS AND DELEGATIONS

5. MOVE INTO COMMITTEE OF THE WHOLE

5.1 Administration Department

5.1.1 2016 draft Budget Analysis.
5.1.2 2016 draft Summary.
5.1.3 2016 Assumption Budget – Option 3.
5.1.4 Staff Report dated March 17, 2016 from Thomas Stoneman, Working Roads/Facilities Superintendent in regards to Roads Capital Plan.
5.1.5 2016 Assumption Budget – Option 1
5.1.6 2016 Assumption Budget – Option 2
5.1.7 Staff Report from Jennifer Wadden, Deputy-Clerk/Deputy-Treasurer in regards to the microphones / sound system at the Dunchurch Community Centre.
5.1.8 Draft Complaint Policy.
5.1.9 Draft Communication Policy.

5.2 Facilities Department

5.2.1 Staff Report from Thomas Stoneman, Working Roads/Facilities Superintendent regarding beach rejuvenation.

6. RECONVENE INTO REGULAR MEETING

7. ALL RESOLUTIONS ARISING FROM COMMITTEE OF THE WHOLE
8. TENDERS, QUOTATIONS AND REQUESTS FOR PROPOSAL

8.1R Request for Proposal (RFP) to provide Roadside Brushcutting along various Municipal Roads.
- Staff Report from Thomas Stoneman, Working Roads/Facilities Superintendent regarding roadside brushcutting along various Municipal Roads.

8.2R Staff Report from Thomas Stoneman, Working Roads/Facilities Superintendent regarding Request for Proposal for Church Street Dock.

9. REPORTS/MINUTES FROM COMMITTEES/BOARDS AND MUNICIPAL OFFICERS

9.1R Adoption of the Regular Council Minutes for the meeting of April 4, 2016.

9.2R Acceptance of the Whitestone Public Library Board Minutes for the meeting of February 22, 2016.

9.3R Approval of Accounts.

10. CORRESPONDENCE

10.1R Correspondence from the Minister Responsible for Seniors Affairs regarding the Senior Achievement Award.

10.2 Correspondence from Eyewitness North Productions Inc. regarding filming scenes around the Municipality of Whitestone.

10.3R Request for Support from the Township of Georgian Bay regarding the request to the enforcement of “No Wake” Zones restriction in Ontario’s navigable waters.

11. BY-LAWS

11.1R By-Law No. 14-2016 being a by-law to enter into an Agreement with The Toronto-Dominion Bank for remote deposit capture service.

11.1.1 Staff Report from Tammy Wylie, CAO-Clerk-Treasurer regarding an Agreement with The Toronto-Dominion Bank for remote deposit capture service.

12. UNFINISHED BUSINESS

- Community Plan Mandate.

13. NEW BUSINESS

14. ANNOUNCEMENTS AND INQUIRIES BY MEMBERS OF COUNCIL

15. QUESTION PERIOD FOR THE PUBLIC

16. CLOSED SESSION

16.1 Personal matters about an identifiable individual, including municipal or local board employees – Administration Department (Closed Session Minutes - Regular Council (April 4, 2016).

16.2 Personal matters about an identifiable individual, including
Municipal or local board employees – Seniors Christmas Social – Volunteer Application.

16.3 Personal matters about an identifiable individual, including Municipal or local board employees – Seniors Christmas Social – Volunteer Application.

16.4 Personal matters about an identifiable individual, including Municipal or local board employees – Thrift Shop – Volunteer Application.
16.5 A proposed or pending acquisition or disposition of land by the municipality or local board.
16.6 Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local boards.

17. BY-LAWS

18. CONFIRMING BY-LAW

19. ADJOURNMENT

 

Event Location: 
Dunchurch Community Centre